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Ray Nolasco (left), Spring Valley Elementary school board president, smiles after the motion is passed Wednesday to approve specifications for the new elementary school addition. With Nolasco is superintendent Jim Hermes.
In less than a half-hour, the Spring Valley elementary school board approved the completed construction documents for the new elementary school addition and sent it out to start the bidding process. “We are here today with the completed plans that are ready to be released to the contractors,” William VanDusen, architect from Allied Design Consultants, Inc. in Springfield, said at the opening to the special board meeting Wednesday at John F. Kennedy school. VanDusen said the district is aiming for a base bid to come in at $14.5 million and so far the grant amount is $12,237,983 which is 75 percent funding from the state. The final documents for the JFK addition contained 178 sheets of drawing and 671 pages of specifications and manuals for the new school, which will be heading to the printers today to be copied and sent out to different contractor plan rooms in northern and central Illinois. “It’s a pretty massive set of drawings,” said VanDusen adding that the cost to print the documents would run $250 a packet and for 50 sets the total would come to $12,500. VanDusen said that because of the cost of printing only one set would be sent to each prime contractor; including the general, plumbing, fire protection, heating, ventilation and air conditioning, electrical, temperature control. However, each set would have a disc with drawings and specifications that the contractors can print out themselves for their subcontractors. The bid process will be advertised locally and regionally in news paper and plans and specifications will be submitted to several contractor plan rooms in and around Chicago. These would include; Allied Design Consultants Inc. in Springfield, Central Illinois Plan Room in Springfield, Greater Peoria Contractors and Suppliers Association in Peoria, iSqFt Plan Room in Chicago and Bid Tool in Oak Brook Terrace. The plans will also be sent to two nationally used houses; Reed Construction Data in Norcross, Ga., McGraw Hill Construction Dodge. The superintendent’s office in Spring Valley also will have a copy. VanDusen wanted to remind all bidders that they need to follow the Capital Development Board’s grant requirements along with the minority business enterprise and female business enterprise 15-percent goal established for the project. Each of the trades will be able to submit their own bids or a collective bid from one contractor for all the work. VanDusen said then the board will get the opportunity to compare the combined bid with the subtotal of all the individual bids from different trades. “We expect to have a good number of contractors who are interested in bidding on this project,” said VanDusen. A pre-bid meeting for contractors will be March 7 at 4 p.m. in the JFK school gymnasium where bidders who are interested in the project can ask questions and hear more information. Open bidding will start March 20 at 4 p.m. in JFK which will coincide with the regular monthly board meeting. “So by the time the board convenes, we will have a good idea to what the low bids are for each of the individual trades and have a good feel on where the dollars have come in,” said VanDusen. The bids will be double- checked to find the exact lowest bid and alternate prices for options to the bid on top of the base bids to see if they can afford any of the additions. Alternate bids include additional shelving in classrooms, having a raised ceiling over the large locker corridor area, adding a north parking lot, constructing a drive on east side of building and improvements to stage area with theatrical lighting and a sound curtain. None of the alternatives are in any priority and the board can choose to add or reject any based on cost. A special board meeting will be March 27 where they hope to present all the information from the bids and give recommendations on the low bidders. The board can then take action and award bids to contractors. The board members asked no questions about the project or timeline and unanimously approved the plans and released them to bidding. “This is the exciting part; getting to see it built,” said Jim Hermes, Spring Valley elementary superintendent. At the end of the meeting, VanDusen showed the board the bricks for the front of the new building that were picked to match the current color and style of the existing elementary building. Jack Kusek, board member, asked if they could get a bigger sample stating; “I just got burnt on one of these.” “There will be a big mock up,” said VanDusen about the brick wall and border for the outside of the building.